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CITY OF
BURBANK
OFFICE OF THE CITY MANAGER
MEMORANDUM
DATE:
August
16,
2005
TO:
Mary
J. Alvord, City Manager
FROM:
Betsy Dolan,
Administrative Analyst II
Subject:
Study Session - Charter Review Committee Applicant Interviews
Purpose
The
City Council is holding a Study Session for the purpose of interviewing
the applicants for the Charter Review Committee.
Background
On
March 22, 2005
, the City Council directed staff to
convene a Charter Review Committee charged with the task of working with
staff and an outside consultant to review the Charter, identify
necessary changes, and make recommendations regarding those changes to
the City Council. At that
time, the City Council also gave direction regarding the make-up of the
committee and the process to appoint its members.
The
Charter Review Committee will be made up of 11 members.
Each Council Member may select one member of the committee from
among all qualified electors of the City of
Burbank
for a total of five.
The Council will select the remaining six members of the
committee through a vote of the entire Council.
The Council also tentatively agreed to select the chair of the
committee at the same time it selects the members of the committee.
Analysis
As
of the close of the application period,
June 30, 2005
, the City Clerk’s office received 38
applications for the Charter Review Committee.
Seven of those applicants have since withdrawn their name from
consideration or moved out of the City of
Burbank
, making them ineligible to serve on the
committee. Additionally,
staff has not been able to contact or locate one of the applicants.
Staff made every effort to contact this applicant to determine
whether he was still interested in possibly serving on the committee,
including several phone calls and voice mail messages and letters mailed
directly to the address on the application (the applicant did not list
an e-mail address on the application).
The remaining 30 applicants have been scheduled for an interview
with the Council. Applicant
interviews will be held during study sessions before the regular Council
meetings on August 16 and 23, 2005.
Attachment 1 shows the names of all the applicants and the date
they are scheduled to interview. Attachment
2 contains all the applications received.
Staff
will conduct a random drawing prior to the beginning of the study
session to determine the order that the Council will hear the
applicants. Each applicant
will have two minutes to make a statement to the Council regarding their
background and interest in serving on the committee.
Sufficient time will be available for the Council to ask any
questions they wish at any time during the process (before, after, or
between applicant statements).
The
Council is scheduled to appoint the committee during its regular meeting
on
August 30, 2005
. Based
on the availability of the consultant that staff has identified and his
input as to the probable length of the review process, staff has
developed the following timeline for the Charter Review Committee.
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August
16 and 23, 2005
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Applicant
interviews.
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August 30, 2005
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Council
appoints Charter Review Committee members at its regular meeting.
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Fall
2005
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The
committee will hold
two to three
meetings to handle initial
business items (establish processes, set work plan, etc).
These will probably be one Monday evening a month, September
through November.
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January
2006
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The
committee will begin its review of the charter. The meetings
will be the 1st and 3rd Mondays of the month
in the evening at a local City facility in
Burbank
. It is estimated that the
entire process beginning in January will take nine to 12 months.
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Fiscal
Impact
There
is no direct fiscal impact associated with conducting interviews of the
applicants for the Charter Review Committee.
As part of the Fiscal Year 2005-2006 budget, the Council approved
$40,000 for expenses related to the Charter Review Committee, including
the cost of the consultant and clerical support.
Recommendation
Staff
recommends that the City Council hold applicant interviews for the
Charter Review Committee in preparation for the Council’s appointment
of the committee on
August 30, 2005
.
Attachments
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